Rochester NY

Vendor Visions {Wedding DJ & Entertainment Advice with Rochester DJ Kalifornia Entertainment}

Vendor Visions is a new collaboration between Wendy Zook Photography and various vendors from across the Rochester and Buffalo areas. These posts will feature one local vendor and their advice on planning wedding details in their field.

You can see past Vendor Visions posts HERE

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Photo by: Colburn Creative/Bethany Colburn

Photo by: Colburn Creative/Bethany Colburn

Joshua Volpe of Kalifornia Entertainment has always had a music-focused passion -- a passion that eventually (and surprisingly!) led him to a successful entertainment company in the local wedding and event industry. 


"At a young age, I had developed a love for all types of music and it's stayed with me throughout my entire life," he said. Josh first started as a club DJ, acting as resident DJ at just about every nightclub in Rochester. 


His nightclub gigs led to repeated requests for wedding gigs, to which Josh responded with a resounding "NOPE!," he shares with a laugh. "I was all about the clubs and not wedding music. But then the requests started to come in more frequently. It was crazy."
When a local DJ company didn't have room for him to join their team, he simply began Kalifornia Entertainment on his own. 

"I decided that if I was going to do it, I was going to do it properly," he said. "I went out and bought all top-of-the-line equipment and made sure I was doing things properly."

2017 is his 4th year doing weddings and he's already booking into 2019. "Every year, the number of events I do goes up by a large percentage," he said. "I'm booked every single weekend from the beginning of the year to around November. And then the corporate holiday parties go through December and January."



BOOKING YOUR DJ

Josh recommends booking your DJ about 12 to 18 months prior to your wedding date. For popular wedding months, like September and October, Josh is typically booked about two years in advance. 

"I'm a one-event-per-day type of DJ and never double-book," he added. 

Keep in mind that cost is not everything, Josh advises couples. 
" The most expensive doesn't mean you're getting the absolute best and the cheapest doesn't mean you're getting a great deal," he said. "There's a lot that goes into choosing the right vendor -- experience, reviews, referrals (both vendor and client), equipment, personality, customer service, knowledge and other things should all come into play when choosing your entertainment. Anyone can call themselves a DJ nowadays. The ones that really stand out are the ones who help you along the way and match your vision in every way possible."

The consult and booking process with Josh typically events meeting over coffee and asking lots of questions to ensure everyone is on the same page. "It allows them to see my personality and I get to see theirs," he says of the first meeting. "I try to get to know my clients as much as possible. By getting to know their wants, needs, ideas and thoughts on their wedding, it allows me to hit a bullseye every time. The more information I can get, the easier it is."

Josh says the number one goal is always to have guests walk out of a big day saying, "This was the BEST wedding we have EVER been to!"


WORKING WITH OTHER VENDORS

Knowing about and communicating with the other wedding vendors for a client's day makes a huge difference, Josh says. 

"Working well with other vendors is extremely important, because if all of the vendors are on the same wavelength, then the wedding or event will run a lot smoother. Think of a wedding as a well-oiled machine -- if all parts are moving freely and in sync with each other, then that machine will continue to work flawlessly for as long as you need it to."

All of your wedding day vendors should know timing of events, location of key moments and tinier details like exact spots for things like entrances and cake-cuttings, etc. 



WEDDING DAY ENTERTAINMENT TRENDS

Things like receiving lines and dollar dances seem to be happening less and less frequently, Josh said. Bouquet and garter tosses also are losing popularity among his recent couples. 

Old trends may see unique twists put on them, too. 

Josh is looking forward to new and fun ways to get crowd interaction at his weddings, through things like guy and girl dance battles and maybe new lip sync battles, even featuring a trophy for the winner. 

"Music is a very powerful thing," Josh says. "It has the ability to make people smile, cry, laugh and bring everyone together."



Josh loves seeing the look of amazement when a couple first enters their venue and sees all of their plans come to life. 
"It's almost like a kid running downstairs on Christmas morning and seeing everything that Santa brought them," he says with a  laugh. 

Having clients become lifelong friends is so meaningful to Josh and he's grateful to his past and future clients. 
"It means more to me than people realize that they have me share in one of my biggest days of their lives." 
 

 


For more information on Josh and Kalifornia Entertainment, visit:

WEBSITE

FACEBOOK

INSTAGRAM

TWITTER

 

To be featured in a future Vendor Visions blog post, please e-mail Wendy at wendy@wendyzookphotography.com with "vendor visions" in the subject title. 

2016 Behind-the-Scenes fun from Wendy Zook Photography

Wendy Zook Photography had an AMAZING 2016 -- it was our first full-blown, full-time year of wedding photography, with more than 20 weddings captured. About 12 other love stories started their photographic journey with WZP through engagement sessions in four different states! 

We've been looking ahead to 2017 for the past few weeks of "slow season" -- working on a quicker turnaround process for our next clients, improving business management things here at the desk and already participating in our first educational event, thanks to a one-on-one Skype mentoring with Hope Taylor Photography

However, I find it hard to completely focus on 2017 until I take just a few more moments to reflect on the gifts and blessings 2016 brought to me. And there will definitely be some embarrasing behind-the-scenes images of Yours Truly acting awkward, goofy and all sorts of in-the-moment.

I'm extremely proud of this 365-day journey. I began 2016 sitting in a coffee shop with a potential bride. Sweaty palms, nervous giggles and a lot of coffee... and now, a happy WZP bride and a sweet new friend. Beyond any beautiful image I've taken (and I'm really proud of so many), I'm so happy with the new friends I have made -- fellow photographers and couples. I'm proud of the ways I have improved my craft -- finding a style all my own and not conforming to popular colors or edits or anything that's not true to me; improving myself technically, too. 

It used to be really tricky for me to be a leader or in the spotlight. Unfortunately, a wedding photographer is not a field that allows for one to be a quiet or meek wallflower. So, this year, I really grew into the moment-capturer I wanted to be. I'm not exactly dancing on tabletops or screaming through a megaphone, but I've again found my way, wrangling large and loud bridal parties and excited, well-meaning mothers-in-law with snafus in weather predictions, medical emergencies and everything in between, and doing so with grace and confidence and kindness. 

I'm also taking leadership to a new role as leader of the Rochester chapter of the Rising Tide Society's monthly Tuesdays Together meetings -- an opportunity for local creatives of all fields to gather and network, talk business and have all those much-needed "you get it" moments. 

On a personal level, 2016 has been very, very good to us, too. We celebrated seven years of marriage and 10 years of our love story (which began with a blind date!). Our son turned 6 and started an amazing school sure to bring out amazing potential. And our firecracker-personality gal turned 4 and began full-day Pre-K recently. I started practicing Yoga and indulging in occasional Hikyoga adventures, too. And we started the year with celebrations with the National Down Syndrome and the incredible experience had while photographing models with an extra chromosome last winter. I feel truly, truly blessed for all the great things I've discovered and uncovered these past 12 months. 

And now, a little less mushy and a whole lot of awkward. I present insanely goofy images of myself deep in thought and on the move and testing light and making my couples laugh. 

Thank you to my phenomenal second shooters this year -- Kristin, Jenny, Dani and Stacey -- for keeping me sane, organized, laughing and dancing. Enjoy the photos! And Happy New Year! 

{Some backstories:
For one of these weddings, I was REALLY sick with a stomach bug. In the middle of trips to the country club bathroom, I was trying to set up settings with my second shooter outside in FREEZING temperatures for a glowstick departure. 

I apparently really like to take romantic walks with my couples as a third wheel. The prettier the location, the better, haha! 

Dislikes: Speckled light and uneven terrain. 
Likes: Funny faces, my new FitBit and pretty wedding day dresses. 

If I realize I've walked into my second's shot, I try to cover my face and act like I'm invisible. 

Final thoughts: I LOVE my couples. I'm so happy.}

 

Nicole & John: {A Downtown Buffalo Engagement Session}

I only just met Nicole and John and yet I feel like we've been friends for years. They just exude kindness, sincerity, humor and joy. Being made to feel like a friend made our downtown Buffalo engagement session together even more special. 

BuffaloEngagement

When I first chatted with Nicole via Skype last year, I was packing up our house and about to embark on our family's third (and final) move. I poured some wine, er, tea, found a corner of the house that did not have a pile of boxes behind me and had way more fun that I ever expected. Nicole is intelligent, organized and precise but also incredibly funny and "real." When I received a #gentlehonesty e-mail (we have a lot of hashtags for our adventure together) asking me to be their September 2016 wedding photographer, I felt truly lucky. 

For their engagement session, Nicole and John wanted to be surrounded by beautiful scenery and comfy scenes. John used some of his connections to secure us spots at 500 Seneca and 95 Perry in downtown Buffalo after some time meeting their adorable puppy and photographing around their brand new home. 

With sun-drenched atriums, homey front porches and skyline views from rooftop decks, this engagement session was dreamy and full of laughter and lots and lots of love. 

The way Nicole looks at John when he's not looking and the way John pushes back Nicole's hair and squeezes her hand -- well, just moments of magic. 

And Nicole's ring? A family heirloom from John's aunt! It's gorgeous! 

After driving around beautiful Buffalo, five flights up stairs, city views, cheesy jokes and some bloopers, it was sad to see the day come to an end. And yet... just a few months until their beautiful wedding. 

Enjoy a glimpse into their love story and our adventure and stay tuned for more beauty from these lovebirds later this year. 

 

Caroline Logan Workshop Recap -- My Five Favorite Moments

My last blog shared the background of the Caroline Logan Workshop in Lancaster, Pennsylvania, last month. Today, I want to brag about my five favorite moments from the adventure.

 

1. Surprise Birthday Cake!

Caroline's workshop was special for several reasons and one of them I tried not to make known too much was that it was my birthday! I love taking advantage of my birthday to reflect on the year behind and the year ahead. Surrounding myself with such amazingly-talented people and beautiful spirits was a wonderful way to do just that. Even better than the well-wishes and hugs from my new friends? A surprise singing of "Happy Birthday" with an adorable pink macaron and candle AND a beautiful birthday cake to take home. I felt like I was taking away from Caroline's special day and hard work but I appreciated it so, so much.
 

 

2. The "A-ha!" Moments

I caught myself often during our sessions somewhere between frantically writing quotes, book recommendations and ideas in my notebook and just sitting, staring, absorbing all that I wanted to do and be.

... Be a friend, not a vendor...

... Numbers don't matter...

... They're not actually buying the product; they're buying the heart...

 

3. A super styled shoot

Caroline and her team created such a beautiful vision at Hingework that day -- from the flowers to the gown and the amazing couple that was patient with the paparazzi in front of them. I loved Caroline's patience with us and our questions and I'm grateful that in never felt like there were a dozen photographers tripping over each other or stepping on each other's toes. I can't wait to share images in the future!

Styled Shoot Vendors:

Caroline Logan Photography

Kortney Cooper Dowell

Hingework

Posh Bridal

Treasured Events

Couture Cakery

Unfading Beauty by Kristen

Dove House Homemade

 

4. Giveaways and Goodies

Caroline is a force to be reckoned with and she has the support of INCREDIBLE companies and organizations, as evidenced by the sponsors and giveaway items in her workshop. KISS Photo Albums, PASS Galleries, Align Album Design, Shoot and Share, HoneyBook, ONA Camera Bags, MileIQ and Agree.com, just to name a few! I was the happy winner of an entire year of PASS galleries and I am SO grateful for that! It's going to mean more credits to apply to client gifts and surprises!

5. Meals, a tour and the parking garage

Caroline probably didn't imagine when planning her workshop that my favorite part might involve a parking garage downtown, but I swear it's a good thing! You see, Caroline managed to assemble some ladies that could easily be my friends in real life (and who hopefully will be) from different states and ages and backgrounds and families. It says a lot about her in who she gained in her class. Some of my favorite moments were chatting with other ladies in the thick of this balancing business and life thing -- gathering around our dinner table chatting about struggles and laughing and taking selfies while Caroline's mom took us on a walking tour around downtown Lancaster. And then, at the end of the very long, informative, incredibly motivating day, I said goodbye to the last of the ladies in a parking garage nearby and felt such happiness and joy that she was in my life now but also sadness that this whirlwind of a day was over now. I can't wait to watch each of them succeed.

Not sick of my excited rambles from the workshop yet, are you? One more post coming your way soon about what all of this means for Wendy Zook Photography in 2016! Stay tuned!